Eight rules of Data Protection
We must:
- Obtain and process information fairly.
- Keep it only for one or more specified, explicit and lawful purposes.
- Use and disclose it only in ways compatible with these purposes.
- Keep it safe and secure.
- Keep it accurate, complete and up to date.
- Ensure that it is adequate, relevant and not excessive.
- Retain it for no longer than is necessary.
- Give a copy of his/her personal data to an individual, on request.
Patrick Keane holds data on all clients either in manual files or electronically.
This data can either be personal data or non-personal data.
We treat all personal data received as confidential and will use it only for the purposes that we obtain it for. We take our obligations very seriously and strive to ensure that we maintain the privacy of your personal data..
Patrick Keane reserves the right to make changes to this statement as necessary.
- Who we are
Throughout this document “we” “us” “our” and “ours” refer to Patrick Keane and staff.
For more information on us see our website.
- We need to know basic personal data to provide you with our services including:
Data to identify you, contact information, PPS number, marital status, date of birth etc.
We use your personal data to respond to your queries and to prepare your tax returns.
- When we collect your information
We collect information you give us, information from your use of our services or website and information provided by third parties.
- How we use your information and the legal basis
- You have agreed or explicitly consented to the using of your data in a specific way e.g. accounts/tax return preparation. (You may withdraw your consent at any time).
- Use as necessary in relation to an additional service you have requested.
- Use as necessary because we have to comply with a legal obligation, g. Criminal Justice Act.
- Sharing your data – We do not share your personal information with third parties unless:
- You authorise us to.
- Requested by statutory and regulatory bodies e.g. Revenue and CRO.
- Retention of data
- Books and records – Will be returned when the job is finished and paid for.
- Anti-money laundering information will be held for five years after you cease to be a client.
- Our working papers will be held for six years from the date the accounts/tax returns were submitted as required by Revenue.
- How to exercise your information rights including the right to object
Contact Patrick Keane 046 943 1920 if you wish to exercise your data rights which include:
- Whether we have inaccurate information held
- Object to particular use of personal data for marketing purposes
- To have certain information deleted
- Exercise the right to data portability
- To withdraw consent at any time where processing is based on consent
You also have the right to complain to the Data Protection Commission on 0761104800 or email info@dataprotection.ie